MINUTES
BOARD OF TRUSTEES
SCARBOROUGH PUBLIC LIBRARY
February 20, 2014
7:00 PM

In Attendance: Nancy Crowell (Director), Linda Elliot (President), Emily Read (Vice President), Teresa Thompson (Treasurer), Sarah Taylor (Secretary), Dan Dougherty, Emily Ward ( Friends Liaison), Anne Janak, Carl Helms, Humphrey Doermann.

Absent: Kevin Carbin, Jr., Peter Hatem, Kate St. Clair

Introduction of Thomas Corbett, Network Administrator. Welcome Tom!

Meeting called to order by President.

Adoption of Minutes, January 16, 2014: Accepted as written.

Treasurer’s Report: Teresa Thompson

• Budget is on track. Accepted as written.

Library Director’s Report: Nancy Crowell

• Accepted as written.

Friends of the Library Report: Emily Ward

• No written report secondary to meeting cancelation due to weather.

President’s Remarks: Linda voiced concerns around potential internet cost issues.

Consent Calendar:

Community Relations Committee: Minutes accepted.
Development Committee: Minutes accepted.

Unfinished Business

Strategic Planning: Review of Discussion with Tom Hall, Town Manager

• Tom thanked Nancy for the offer and other department heads are aware the library has offered financial assistance.

Annual Retreat Agenda Setting:
DATE: APRIL 5th 8:30 to 11:30am at the Library

• Review of 2006 Building Plan
• Server Room Design/Addition
• Review of Town Surveys
• Review of Strategic Plan

Review of By-Laws: In process with Peter Hatem in concert with the Director.

Capsule Job Descriptions: Tabled.

Update LD1664: Bill still in process.

New Business

Presentation of Draft Budget FY 2014-2015: Nancy Crowell

Reviewed as written.
Draft budget was passed unanimously by trustees in attendance.
The Finance Committee has reviewed the budget with Nancy.
A final revision of this draft budget will be presented to Town Council: April 8, 2014
Of note: The Library was approved funding by the town to complete the last 3 years of salary parity. This FY will finish off the last of the salary adjustments.

Discussion on needed board expertise: Tabled.

• Board members are to please bring a couple of names for potential nomination to the next meeting. Please include a brief bio and contact info. There will be several vacancies.

Items for next agenda:

• Nominating Committee
• Capsule job descriptions
• Possible Logo Presentation
• Executive Summary of Library

Trustee Comments

NEXT MEETING: MARCH 20, 2014 7:00PM

Respectfully submitted,
Sarah Taylor
Secretary