MINUTES
BOARD OF TRUSTEES
SCARBOROUGH PUBLIC LIBRARY
May 15, 2014
6:30 PM
In Attendance: Nancy Crowell, Director, Emily Read, Vice President, Terri Thompson, Treasurer, Sarah Taylor, Secretary, Humphrey Doermann, Peter Hatem, Anne Janak, Tom Corbett, Catherine Morrison, Emily Ward, Friends Liaison, Dan Dougherty
Absent: Linda Elliot, Carl Helms, Kevin Carbin, Kate St. Clair
Meeting called to order by Vice President Emily Read in president’s absence this evening.
Adoption of Minutes: Minutes from April 17, 2014: adopted by unanimous vote
Treasurer’s Report: Accepted as written and filed for audit.
Library Director’s Report: Accepted as written.
- In addition: Sue Karam’s memorial was discussed.
- Thank you notes passed from AARP and to Scarborough Education Foundation
Friends of the Library Report: Accepted as written.
- Highlight: $3500 donated to the library at their Annual Meeting
President’s Remarks: Vice President Emily Read
- The Board traditionally donates to a memorial for employees who have passed away. Susan Karam’s family also directed memorial gifts to our library. Donations can be made individually on-line or by check. Nancy will group individual trustee donations to make a single gift in her memory from the Board. The Board President will extend condolences to the family on behalf of the Board.
Consent Calendar: Unanimously approved.
- Community Relations Committee – Minutes 4/30/14. Accepted as written.
- Development Report 5/9/14: Accepted as written.
Unfinished Business
Update on budget FY 2014-2015.
- The school budget did not pass. The municipal side of the town budget will not be revisited.
- Library budget stands with reductions in IT and utilities.
- The FT position was not approved.
- All CIP went through, including new office funding.
- Wage adjustments are safe.
Review of By-laws: Peter Hatem
One minor change: Statutory reference # updated. Official 30 day advanced notification will be emailed to Board for vote in June.Discussion of non-resident eligibility for board. Not an official part of by-laws. All were comfortable with unwritten policy remaining so for lexibility.
Blocking parameters: Tom Corbett
- Motion to accept proposed policy draft 5/9/14 with staff to mirror WebSense filtered categories where Untangle filtering is used.
- Discussion focused on the removal of blocks on “illegal or questionable” sites. The definition of this category was read for clarity.
- The proposed policy draft was approved by vote: 7 in favor, 1 abstention
Discussion on build out: Funds are available for the reorganization of workroom space. Nancy and building committee will take a look at space and how to be creative.
New Business
Report on All-Boards Summit
- Attended by Anne Janak, Nancy Crowell, Emily Ward.
- A Community-wide calendar does not exist but would be welcomed.
Election of nominees for FY 15 - Nominating Committee
- Sue Puddington presented for election. Elected by unanimous vote.
- Two open seats remain to be filled.
Nomination of Officers for FY 15 – Nominating Committee
- Tabled.
Report from Investment Committee: Terri Thompson
- 8% return on portfolio. Committee is very comfortable with portfolio growth and allocation.
Items for next agenda:
- Approve revisions to by-laws
- Trustee nominations
- Officer nominations
NEXT MEETING: Thursday, June 19, 2014 6:30pm
Meeting in smaller conference room due to Book Fair.
Trustee Comments
Respectfully submitted,
Sarah Taylor
Secretary
Meeting Date
Agenda
AGENDA
BOARD OF TRUSTEES
SCARBOROUGH PUBLIC LIBRARY
May 15, 2014
6:30 PM
Meeting called to order
Adoption of Minutes, April 17, 2014
Treasurer’s Report
Library Director’s Report
Friends of the Library Report
President’s Remarks
Consent Calendar:
Community Relations Committee – Minutes 4/30/14
Development Report 5/9/14
Unfinished Business
Update on LD 1664
Update on budget FY 2014-2015
Review of By-laws
Blocking parameters – Tom Corbett
Discussion on build out – reorganization of workroom space
New Business
Report on All-Boards Summit
Election of nominees for FY 15 - Nominating Committee
Nomination of Officers for FY 15 – Nominating Committee
Report from Investment Committee
Executive Session: To discuss Director’s Performance Review
Items for next agenda:
Trustee Comments
Perpetual Calendar:
JUNE
New Trustees assume their duties immediately prior to Election of Officers
Election of Board officers – last order of business
Contract for audit