February 15, 2018

MINUTES

BOARD OF TRUSTEES

SCARBOROUGH PUBLIC LIBRARY

February 15, 2018

6:30 PM

Meeting called to order by Anne Janak

Present: Ginny Ketch, Peter Hatem, Dan Dougherty, Nancy, Emily Ward, Jim Kupel, Carl Helms, Bill Onorato, Anne Janak, Sean Babine, Betty Perry, Nick McKelvy

Adoption of Minutes, January 18, 2018 - Passed Unanimously

Treasurer’s Report - Filed for Audit

Library Director’s Report - Filed for Audit; Nancy provided a brief overview of Town Campus/Facilities Plan; various options but no conflicts with library; not a final document yet

Town Councilor’s Remarks - Sean Babine

  • Purchase of Scarborough Downs; plans available at Town website - residential properties, village center
  • Paper streets issue resolved
  • Budget Process has started, business tax valuation coming up; planning (including library) coming up; bond rating being reevaluated (can help with capital projects); all Town committees need to file annual reports; already significant interest in parties buying former public safety building
  • Nancy shared slide from Town’s State of the Town presentation including Council Goals

President’s Remarks

  • Directed Board members to Maine Libraries Trustee List-serve.

Mission Moment

  • Anne to prepare for next time

Consent Calendar:

Building Expansion – no meeting                     

Community Relations/Development – 2/5/2018 minutes - provided next time

Finance/Investment – no meeting

Personnel, Nominating, Governance – See New Business

Friends of the Library Liaison –  2/8/2018 report; 3 new board members; book sale June 28 - July 2nd.

Unanimously accepted.

Unfinished Business:

Update on Solar project and EV charging station - Library Director.  Complete.  Friends of SPL and Pape Chevrolet have pledged; budget goal met.  4 panels will be included.  Public Works will build structure.  ReVision has approved wiring, etc.  Solar charger introduce 4/22 - Earth Day.  Library will celebrate Earth Day.  All donors approached have contributed.  Next steps - more info from ReVision Energy. 

Presentation of community survey – Jim Kupel

  • Preliminary result - 700 views; 460 started; 390 completed so far
  • 80% responders visit 1/week to 1/month
  • No familiarity with exam proctoring; programs for teens; everyone aware of interlibrary loan; age group - 50% over 55; 95% satisfied or extremely satisfied; no one dissatisfied; library is essential for growing town - highest!; lowest was more space needed - 3.9 of 5 (not low).
  • Survey helps identify themes - more to come next meeting

Discussion on talking points for Council Workshop – Scheduled for April 4

  • Nancy shared talking points from Tom Hall and Shawn Babine
  • Shawn provided more detail on his comments - build up slowly = make case methodically

Presentation of Capsule Job Descriptions (annual review from perpetual calendar) - Director

  • Emily W noted names in chart do not match web site
  • Nancy noted only change from prior years is for compliance with changes in wage law
  • Nancy noted no volunteers appear on chart
  • unanimously approved

Presentation and approval of policy revisions – PNG committee

Motion – Second reading - to approve the review and revisions of the following policies:

  • Policy on Private Tutoring (formerly Group Study and Tutoring)
  • Policy for the Evaluation of the Library Director
  • Policy on Library Director’s Personnel Authority
  • Policy for Religious Holidays
  • Technology Committee description

3 policies passed unanimously; other 2 to return to PNG committee

New Business:

Review of FY2019 budget parameters requested by Town Manager

  • Nancy explained item for security systems; cameras to “mesh” with school department outside building and replacing internal cameras; gate counter
  • Should we consider security analysis?  Nancy is deferring to Town; will keep in mind for expansion.
  • Generator request still a consideration especially after storm services; perhaps a big item on a future budget

Presentation and first reading of policy revisions – PNG committee

  • Due to timing of Committee’s meeting, policies may be presented at this Board meeting.
  • Bylaws require a second reading at next Board meeting.
  • Deferred to next meeting.

Committee appointment for Staff Appreciation event on Monday, May 7

  • Emily Ward to lead

Items for next agenda:

  • Committee reports from February consent calendar
  • Internet Blocking parameters
  • FY 2019 draft Budget

Trustee Comments

Adjournment

Recorded by Nick McKelvy

 

AGENDA

BOARD OF TRUSTEES

SCARBOROUGH PUBLIC LIBRARY

February 15, 2018

6:30 PM

 

Meeting called to order

Adoption of Minutes, January 18, 2018

Treasurer’s Report

Library Director’s Report

Town Councilor’s Remarks

President’s Remarks

Mission Moment

Consent Calendar:     

Building Expansion – no meeting                     

Community Relations/Development – 2/5/2018 minutes (pending)

Finance/Investment – no meeting

Personnel, Nominating, Governance – See New Business

Friends of the Library Liaison –  2/8/2018 report (pending)

Unfinished Business:

Update on Solar project and EV charging station - Library Director

Presentation of community survey – Jim Kupel

Discussion on talking points for Council Workshop – Scheduled for April 4

Presentation of Capsule Job Descriptions (annual review from perpetual calendar) - Director

Presentation and approval of policy revisions – PNG committee

Motion – Second reading - to approve the review and revisions of the following policies:

            Policy on Private Tutoring (formerly Group Study and Tutoring)

            Policy for the Evaluation of the Library Director

            Policy on Library Director’s Personnel Authority

            Policy for Religious Holidays

            Technology Committee description

New Business:

Review of FY2019 budget parameters requested by Town Manager

Presentation and first reading of policy revisions – PNG committee

Due to timing of Committee’s meeting, policies may be presented at this Board meeting. Bylaws require a second reading at next Board meeting.

Committee appointment for Staff Appreciation event on Monday, May 7

Items for next agenda:

Trustee Comments

Adjournment