Minutes- October 20, 2016
BOARD OF TRUSTEES MEETING
SCARBOROUGH PUBLIC LIBRARY
Attendees: Emily Read, Ginny Ketch, Carl Helms, Kevin Carbin Jr, Nick McKelvy, Bill Onorato, Dan Dougherty, MaryAustin Dowd, Nancy Crowell, Anne Janak, Anne Summer, Catherine Morrison
Introduction of new Board Member Anne Summer
Meeting called to order
Adoption of Minutes, September 15, 2016- accepted with edits
Treasurer’s Report – filed for audit
Library Director’s Report
Friends of the Library Report – Anne Janak
Town Councilor’s Remarks
President’s Remarks
Consent Calendar: Building Expansion minutes – accepted as written
Finance/Investment minutes – accepted as written
Personnel, Nominating, Governance – accepted as written
Public Relations/Development – accepted as written
PRESENTATION OF FY 2016 AUDIT – David Shorette, Purdy Powers - accepted as written
Unfinished Business:
Proposal on solar panels and Power Purchase Agreement
– awaiting town sustainability coordinator hiring in November
Work Plan and new committee structure – chairs to review progress and goals individually
Strategic Planning – planning document to be shared with public at polls
Public Value Learning Circle update – final report to be ready for November meeting
Little Free Library Project update – 10 locations scheduled by the end of 2016
New Business:
Proclamation in Recognition of Friends of Scarborough Library- accepted as written
Friends of Maine Libraries grant application – provided for information
MOTION to verify Health Trust POS C is Library’s option- motion approved
MOTION to permit use of photo ID to borrow materials- motion approved
MOTION to accept Financial Controls and Procedures document – acknowledgement of receipt
MOTION to suspend December trustee meeting – Motion approved
Items for next agenda
- PPA solar update
- Financial controls update
Minutes submitted by Dan Dougherty, Secretary