MINUTES

BOARD OF TRUSTEES

SCARBOROUGH PUBLIC LIBRARY

November 16, 2017

6:30 PM

Meeting called to order at 6:30

Attendees:  Anne Janak, Emily Read, Carl Helms, Peter Hatem, Dan Dougherty, MaryAustin Dowd, Betty Perry, Jim Kupel, Emily Ward, Bill Onorato, Nick McKelvy, Nancy Crowell. Absent:  Ginny Ketch, Shawn Babine

Adoption of Minutes, October 19, 2017.  Motion by Dowd; Second by Perry, Unanimously approved

Treasurer’s Report.  Kupel asked for a clarification about periodicity; Crowell explained how annual appeal appears in budget.  Filed for audit.

Library Director’s Report. Crowell shared In the Know article drafted by Celeste for 11/24 Scarborough Leader.  Crowell noted we are participating in the Maine Shared Collections Cooperative (consortium) for “last copy” of material; we will label books that are last copy in consortium to make sure we retain it.  Maine is only state where public and private/university libraries belong to consortium.  Report accepted as presented. 

Town Councilor’s Remarks.  No report.

President’s Remarks.  Noted holidays are here.

Mission Moment.  Hatem shared Mission Moment.

Consent Calendar:     

Building Expansion – 11/8/2017 minutes                      

Community Relations/Development – 11/6/2017 minutes

Finance/Investment – no meeting

Personnel, Nominating, Governance – 11/08/17 minutes

Friends of the Library Liaison– Annual meeting report

Motion by Read, Second by Dowd; unanimous vote to accept consent calendar as presented.

Unfinished Business:

Update on Solar project and EV charging station-Library Director.  Crowell noted we have raised over 10k for electric vehicle charging station - see Director’s report attached to Agenda.  We are considering adding panels; charger and panels would go in in the Spring.  Need to consider where panels will go.  Crowell will meet with ReVision Energy about options.  Library roof panel contract being developed; Hatem to review.  Likely installed in Spring.

Review of presence at the polls – Community Relations/Development Committee.  Display was well-received.  Not as many people as it was an off-year election.  Shared information even with library users - common library cards, delivery service, etc. 

Discussion on next steps for Library following successful passage of Public Safety bond issue. Recommendations from meeting with Gawron/Turgeon Architects - Building Expansion Comm.  Janak stated presentation was very helpful.  We will be receiving information about the ‘Building Program” - layout of library, guiding principles into architectural elements.  See documentation for timelines.  See RFQ.

Annual Appeal pledge envelopes were distributed to the Board of Trustees; goal is 100% Board support.

New Business:

Presentation of the revision of the Policy for Use of Community Information Area by the Personnel, Nominating and Governance Committee:

Motion: I move that Policy for Use of Community Information Area be amended to streamline the reference to Library endorsement and promote consistent use of “Library.”  Motion submitted by Read; seconded by Helms.  Passed unanimously.

Thank you to Unum. The Board signed a thank you note to Unum for support during the power outages. 

Items for next agenda:

• Workshop with Town Council? Janak suggested per perpetual calendar, schedule workshop with Town Council.  Crowell to check with Town about timing.  Maybe March?
• Consider Reception for State Legislators?  Or some Board members visit Augusta?
• Capsule Description to Board?  Very simple paragraph for every position in Library describe duties and education expectations.  Crowell to share in January.
• Consider Workshop for Elevator Speech

December Board Meeting -  Motion by Kupel, Second by Perry to cancel meeting; unanimously passed.

Community Survey - Kupel, Ketch to schedule joint Building Expansion and Community Relations committees to review/review Survey

Next meeting - January 18.

Trustee Comments

Adjournment

Respectfully submitted by Nicholas McKelvy, Co-Secretary