MINUTES
BOARD OF TRUSTEES
SCARBOROUGH PUBLIC LIBRARY
November 17, 2016
6:30 PM

Attendees: Emily Read, Peter Hatem, Carl Helms, Kevin Carbin Jr, Nick McKelvy, Bill Onorato, Anne Janak, MaryAustin Dowd, Anne Summer, Ginny Ketch, Nancy Crowell 

Meeting called to order 6:37pm.
Adoption of Minutes, October 20, 2016
Treasurer’s Report- filed for audit
Library Director’s Report- accepted
Friends of the Library Report – Anne Janak
Town Councilor’s Remarks - N/A
President’s Remarks - Emily thanked polls volunteers, reviewed Nov. 18, 2016 “In the Know” Leader article, and discussed the importance of 100% trustee participation in the Annual Fund

Consent Calendar:  

  • Building Expansion 10/3/16 & 11/9/16 minutes accepted as written
  • Finance/Investment minutes accepted as written
  • Public Relations/Development minutes accepted as written
  • Little Free Library Project Update accepted as written
  • Library Annual Report for Town Report FY2016 accepted as written

Unfinished Business: 
Proposal on solar panels and Power Purchase Agreement:  (for consideration in January); 
Scarborough’s new Sustainability Coordinator to attend January meeting
    
Work Plan and new committee structure - New committee structure working well. Some 
issues with electronic access; each trustee to go to work plan prior to January meeting 
to ensure access

Strategic Planning Retreat – Executive Summary published and accepted as written; to be 
reviewed quarterly beginning January 2017

Public Value Learning Circle update- First round completed; new format for second round 
doesn’t require Board participation; Director has identified staff to participate

Friends of Maine Libraries grant application - accepted with $500 awarded to Scarborough 
Public Library Director at Maine Libraries 2016 Conference

New Business: Report on Maine Association of Nonprofits Conference -Topic: Board Engagement; conference materials to be shared with trustees; Emily Read and MaryAustin Dowd attended and presented an overview to members

Items for next agenda

Strategic Plan quarterly review; Solar Panel Discussion/Questions; Budget Process
    
Trustee Comments

Submitted by Ginny Ketch, Secretary pro tem.
 

Meeting Date