SCARBOROUGH PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes - Hybrid
April 17, 2025
4:30PM


Attendees: Kate Borduas (President), Kim Corthell, Kathy Little, Judy Johnson, Susan Powell, Richard Schrader (Director, non-voting), Bryan Shumway, Catherine Morrison (Assistant Director, Non-voting),

Absent: Peter Freilinger, Ellen Detlefsen, Jon Anderson

The meeting was called to order at 4:33 PM by Kate Borduas

Consent Calendar: Motion to accept was made by Susan, seconded by Bryan is carried unanimously.

Library Director’s Report: Chip Schrader

  • Commencing Memorial Day, Library closes at 1pm
  • Budget presentation went well.
  • Bookkeeper position will be opening.

Town Councilor’s Remarks: Jon Anderson

President’s Remarks: Kate Borduas

  • Nomination committee looking to nominate two trustees positions.
  • Encourage trustee participation in library functions.
  • CRD wrapping up annual appeal
  • VISA gift cards in honor of Staff Appreciation
  • FOSL board members will join trustee meeting on a rotational schedule.
  • Chip will continue to keep staff informed and invite staff occasionally to facility meetings

Unfinished Business:

Facility Failures – Chip - Overbooking of meeting rooms continue. Library lacks signage identifying the building. Chip to reach out to Town facilities about re-staining front doors.

Annual Fund Update Chip and Kate – Ongoing receipt and recognition of the donors. Appeal at $66,000 with potential of $75,000.

Solar panels and grant application – Chip and Kathy – Will reach out to Revision for quote on power to shed for comparison purposes.

Generator and HVAC status – Chip – HVAC installed. October delivery for generator.

Strategic Plan: Branding, Messaging/brainstorming and Work plan – Board Action May 3rd

- Add actions that are Trustee responsibilities. Tentative time for May 3rd meeting 9- noon.

New Business:

Replacement of Development Coordinator – Suggested to increase part-time hours beyond 20 hours.

IMLS –

  • Van delivery at risk
  • Preservation of Minerva and Cloud Library is in jeopardy.
  • Inter-loan library questionable.
  • Encourage email to patrons about devastating outcomes to our library.

Motion: To Remove policies from public view

The SPG committee suggested a motion to reorganize and reword some policies on the SPL website. Bryan recommended the motion, seconded by Susan and carried unanimously.

Staff Appreciation:

VISA gift cards will be distributed to staff.

Items for Next Agenda:

Trustee Comments:

Susan will be absent for May meeting.

Adjournment:

Adjournment at 5:59PM made by Susan, seconded by Kathy and carried unanimously.

Reminder: Next meeting is the third Thursday in May. May 15, 2025 at 4:30pm.


Respectfully submitted by Kathy Little, Secretary.

Meeting Date