SCARBOROUGH PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of the Meeting
September 12, 2024
4:30PM
Attendees: Kate Borduas (President), Kim Corthell, Ellen Detlefsen, Donovan, Judy Johnson, Kathy Little, Susan Powell, Richard Schrader (Director, non-voting), Bryan Shumway, Catherine Morrison (Assistant Director, Non-voting), Marianne Walters (Development Coordinator, non-voting)
Absent: Jonathon Anderson, J. David Dittmer, Peter Freilinger
The meeting was called to order at 4:32 PM by Kate Borduas
Consent Calendar: Motion to accept was made by Ellen Detlefsen, seconded by Susan Powell is carried unanimously.
Treasurer’s Report: Peter Freilinger
In Peter’s absence, Chip Schrader provided report.
Motion to file for audit was made by Bill Donovan, seconded by Ellen Detlefsen, and carried unanimously.
Library Director’s Report: Chip Schrader said the youth reading program was very successful. Chip is continuing his endeavors to continue networking and feels it is beginning to pay off.
Town Councilor’s Remarks: in Jon’s absence Kate Borduas said the Town will be beginning a capital projects program and the library needs to begin the process of determining our future projects. Kate is on the open space and conservation committee. Will engage with Town Development.
President’s Remarks: Kate Borduas said Bill Donovan is running to fill the remaining term for one of the Town Council members and will remain an advocate for the library. He is running unopposed.
Unfinished Business:
Facility Failures: Chip said the conversations are becoming very difficult for the staff.
Interlibrary Loan Update: Chip said the service is back and running with some growing pains.
Masonry update, Carpet update: Chip announced the front masonry is completed and carpeting for the meeting room will be next.
New Business:
Fraud prevention and conflict of interest forms. Forms were completed and signed and returned.
Plaques and donor recognition. Decided to close the circle and contact family/businesses to re-establish contact. Handle by decade. Marianne Walters and Kate Borduas to head up project.
Motion: to accept the attached Library Director Evaluation Policy as proposed by the SPG Committee. Motion to accept was made by Ellen Detlefsen, seconded by Susan Powell, and carried unanimously.
Strategic Plan:
Reports: Priority is Youth Services, minimum 1,000 sf. Work on a modular expansion to the library. Establish a task force to determine the needs of children services. Chair is Bryan Shumway, committee member are Susan Powel and Peter Freilinger and Bill Donovan liaison.
Motion to form Building the future Committee to execute the strategy and tactics laid out in part I of Strategic Plan Report. Motion to accept was made by Ellen Detlefsen, seconded by Judy Johnson and carried unanimously.
New: Historical Society collaboration. Chip collaborating with Historical Society to catalog 5,000 books and add to SPL catalog but housed at historical society.
Items for Next Agenda:
Strat plan assignments:
Town outreach: Autumn Spear
Trustees Comments: Needing election volunteers.
Remaining three strategies and planning will be addressed in future meetings.
Adjournment: Motion to adjourn was made by Ellen Detlefsen, seconded by Bill Donovan, and carried unanimously. Meeting adjourned at 5:29 PM.
Reminder: Next meeting is the Forth Thursday in October. October 24th, at 4:30.
Respectfully submitted by Kathy Little, Secretary.