SCARBOROUGH PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of the Meeting
November 21, 2024 (hybrid meeting)
4:30PM
Attendees: Kate Borduas (President), Jonathon Anderson, Kim Corthell, Ellen Detlefsen, Peter Freilinger, Judy Johnson, Susan Powell, Richard Schrader (Director, non-voting), Bryan Shumway, Catherine Morrison (Assistant Director, Non-voting), Marianne Walters (Development Coordinator, non-voting), Kathy Little
The meeting was called to order at 4:32pm PM by Kate Borduas
Consent Calendar: Motion to accept was made by Peter, seconded by Kim and carried unanimously.
Treasurer’s Report: Peter Freilinger
Peter noted a strong financial position and thanked the recent donations received. Discussed importance of donor base expansion in upcoming annual appeal.
Motion to file for audit was made by Judy, seconded by Kim, and carried unanimously.
Library Director’s Report: Chip Schrader
Chip has draft of the 2025 budget and will forward to Peter. Discussion ensued to consider going out for bid regarding auditor due to double digit increases. Chip also sending bid out for new cubicles. Chip also advised that Kathy is retiring in January. Books to the homebound and assisted living going well with assistance from Age Friendly committee.
Town Councilor’s Remarks: Jon Anderson
Establish goals for 2025. Work with Kate to establish needs with school, town and libraries all across the board. Need to support needs of facilities. Jon mentioned that the consultants used to pass the land bond fund for the marsh was very successful and to consider their approach.
President’s Remarks: Kate Borduas
Kate will work with Bill to get support for the libraries building committee as Bill is now on Town Council.
Unfinished Business:
Facility Failures --Chip reflected the frustrations due to the libraries space limitations. Reaching a critical mass. Negative comments creating a work reduction type of atmosphere. HVAC installation due in April. Generator needs to go for bid.
Note: Peter Freilinger left meeting at 5:04 PM after above discussion.
Plaques and donor recognition --Marianne Walters and Kate Borduas
Kate noted this requires further follow up.
Director Evaluation Update
Kim advised evaluations go out Dec.1 with online link to complete by December 8th. Chip will complete self-evaluation. Will report results at January meeting. Responses are anonymous.
New Business:
Inventory January 2&3?
Noted that several books are well worn and inventory may combine with staff meeting/Appreciation Day.
Ad-Hoc Building Committee – Bryan Shumway, Chip Schrader
Bryan and Chip met with architects who informed them about political sentiments. They recommend developing efficiencies and prioritize as a community utilizing teamwork verbiage. Recommends identifying specific facility needs and avoiding duplications with Community Center.
Strategic Plan:
Reports – Action plan draft
Chip will assign time lines to action items and prioritize.
Items for Next Agenda:
Strat plan assignments: Evaluations
Trustees Comments:
Adjournment: Motion to adjourn was made by Susan, and carried unanimously. Meeting adjourned at 5:31 PM.
Reminder: Next meeting is the third Thursday in December. December 19, at 4:30pm.
Respectfully submitted by Kathy Little, Secretary.