SCARBOROUGH PUBLIC LIBRARY
Meeting Minutes Board of Trustees
January 19, 2023
4:30 PM
Hybrid Meeting 

Attendees: Bill Donovan, Susan Powell, Allen Paul, Dave Dittmer, Anne Janak, Barbara Kapp, Lenore Rapkin, Nicholas McGee, Catherine Morrison, (Ass’t Director), Nancy Crowell, (Director)
Absent: Jim Kupel, Ellen Detlefsen, Peter Freilinger, Judy Johnson

The meeting was called to order at 4:30 PM by Bill Donovan, President.

Adoption of the Minutes of December 15, 2022: Motion to adopt by Barbara Kapp, seconded by Anne Janak, carried unanimously.

Treasurer’s Report: Dave Dittmer reported. Total liabilities and equity 2,413,173.62. Motion to file for audit by Allen Paul, seconded by Barbara Kapp, unanimously approved. 

Library Director’s Report: The following was added to the report: 
 

  • The Norway Savings Bank Gift of $10,000 will go to retrofit lighting to LED.  
  • Shared borrowing in the State Library System is open again
  • Amazon Smile Program - Amazon will no longer match purchases with donations to library
  • Denise Menard will be retiring.  She is relocating to another state.

    
Town Councilor’s Remarks: Nick McGee: He commented on his busy schedule but has rescheduled his meetings so it will be easier for him to attend Library Board Meetings.  He commented that the Scarborough Community Center project could be seen as a possible way to compensate for the library’s current lack of space.
    
President’s Remarks: Community Growth will include changes within the School District with construction of a consolidated lower grade level school and with the future Community Center. A possible site would be the Scarborough Downs Area.
    
Consent Calendar: Motion to adopt by Barbara Kapp, seconded by Allen Paul, unanimously approved.  

Unfinished Business:

  1. Building Project.
    • Nancy will meet with Tom Hall, Town Manager; to begin planning “next steps”.
    • Every Library - “Post-election Loss Listening Tour”.  Currently a contact list is being prepared which names who will be interviewed. 
  2. Demont Associates - John Lanham will present a final confidential report.

New Business:
     
Election of new Secretary - nominations solicited from the floor.  
Board Assessments - Assessments have been e-mailed to Trustees.  Results will be reported when all Assessments have been turned in.
    
Preliminary FY 2024 Budget considerations - In preparation currently

  • In recent past had federal PPP funds and Employee Retention credit.  
  • Annual Fund - Will increase next year - looking into hiring new development person
  • Expenses - Increase in utility costs. 
  • Program presenters will be asking for higher fees - increase in program budget
  • Salaries - COLA will depend on what Town employees get
  • IT Costs
  • Shipping costs for library materials will increase

Items for next agenda - Appointment of the Secretary, Draft Budget, Impact Fund, how it will be used, Recommendations for new Board members.  
    
Trustee Comments: 
    
Adjournment - Motion to adjourn by Anne Janak, seconded by David Dittmer, unanimously approved.  Meeting adjourned at 5:50 PM.  
    
Respectfully submitted by Anne Janak, Secretary Pro-Tem.
    
 

Meeting Date
Tags
Building Expansion
Budget